Executive Assistant (m/f/x) – Full- or Part-Time
About us
At SPARETECH we're building the number one availability platform for industrial spare parts. Our SaaS-enabled marketplace allows top industry players including Porsche, VW and Bosch to identify, optimize and procure industrial spare parts. Customers rely on our services to lessen their inventory cost and operate their machines without downtime.
What you will do
- Closely work together with the Management of the company as you are the first point of contact
- Communicate with internal and external stakeholders at different business levels to ensure smooth meeting management and processes
- Manage complex calendars, schedule meetings, prepare presentations and take meeting notes
- Assist in administrative support functions, including Travel Management and Accounting
- Introduce a new Travel Management Software and streamline the travel budget, approval and reimbursement workflow
- Take responsibility for the office management in our Stuttgart headquarter, including office supply and equipment
- Organize team events together with the HR and Marketing team
You're a good fit for the role if you:
- Organizational talent, combined with a high level of service orientation
- High sense of responsibility, highest trustworthiness, and reliability when dealing with confidential content
- A structured way of working and a high demand for quality and diligence
- Strong communication skills in English and German
- Very strong MS-Office skills (PowerPoint, Word, Excel, Outlook) and high affinity for IT tools
- At least three years of working experience as Executive or Team Assistant, or in a similar function
You can expect
- A remote-first company, where you can decide every day whether you work from home, at our headquarters in Stuttgart or at one of our Design Offices in Germany
- A competitive salary with virtual stock options as well as a permanent contract
- To freely choose the hardware you need to work
- An annual training budget that you can invest in training, conferences, or professional coaching
- In Germany: A subsidized job bike to escape city traffic and a QualiTrain gym membership to stay active
- A dynamic start-up atmosphere and an international team in which new ideas, creative approaches, and cooperation at eye level are valued
What it's like to work at SPARETECH
SPARETECH is still a young company with a relative small head count in the engineering department. Every member of the engineering team gets the chance of solving hard problems on a daily basis. We're very proud of what we have accomplished so far with such a small team and strive to expand our team and product. Since we're a small team every opinion, every idea and every contribution counts and is greatly valued and acknowledged by the entire company.
We're focused on building the best product and company possible and deeply appreciate everyone that supports us in this mission. Successes are celebrated company-wide and we praise individual achievements. When things go sideways, your team has your back.
From the engineering perspective industrial spare parts management is a domain that bears a plethora of hard problems left to be solved. As a member of the engineering team your main responsibility is not to maintain existing solutions to some of those problems but to tackle them from first principle.
Executive Assistant (m/f/x) – Full- or Part-Time
About us
At SPARETECH we're building the number one availability platform for industrial spare parts. Our SaaS-enabled marketplace allows top industry players including Porsche, VW and Bosch to identify, optimize and procure industrial spare parts. Customers rely on our services to lessen their inventory cost and operate their machines without downtime.
What you will do
- Closely work together with the Management of the company as you are the first point of contact
- Communicate with internal and external stakeholders at different business levels to ensure smooth meeting management and processes
- Manage complex calendars, schedule meetings, prepare presentations and take meeting notes
- Assist in administrative support functions, including Travel Management and Accounting
- Introduce a new Travel Management Software and streamline the travel budget, approval and reimbursement workflow
- Take responsibility for the office management in our Stuttgart headquarter, including office supply and equipment
- Organize team events together with the HR and Marketing team
What you need to succeed
- Organizational talent, combined with a high level of service orientation
- High sense of responsibility, highest trustworthiness, and reliability when dealing with confidential content
- A structured way of working and a high demand for quality and diligence
- Strong communication skills in English and German
- Very strong MS-Office skills (PowerPoint, Word, Excel, Outlook) and high affinity for IT tools
- At least three years of working experience as Executive or Team Assistant, or in a similar function
You can expect
- A remote-first company, where you can decide every day whether you work from home, at our headquarters in Stuttgart or at one of our Design Offices in Germany
- A competitive salary with virtual stock options as well as a permanent contract
- To freely choose the hardware you need to work
- An annual training budget that you can invest in training, conferences, or professional coaching
- In Germany: A subsidized job bike to escape city traffic and a QualiTrain gym membership to stay active
- A dynamic start-up atmosphere and an international team in which new ideas, creative approaches, and cooperation at eye level are valued
Your contact person
You are welcome to send your initiative application or questions to recruiting@sparetech.io . We will get back to you as soon as possible!
Anja-Maria Schäfer
Human Resources
